New Client Application Forms

Renting Gear From Cam-A-Lot

If you would like to rent gear from Cam-A-Lot Rentals, you will need to be added to our client database. This is done through completing and submitting the application form. We have two options available for you, so you can choose to either download it, or by completing it on-line.

To view our terms and conditions, they can be found via this link. By providing your information you agree to the Cam-A-Lot Rentals privacy policy.

Option 1: Download the forms.

You can download the form for completion and email it back to us at reception@camalot.co.za.


Option 2: Complete the forms on-line.

The application can be completed on-line. It will require you to upload 3 documents as attachments before it can be submitted. We will need a copy of your ID, and a proof of residence. You will be notified on the outcome of the application after 2-3 days. When you collect gear for the first time you will be required to sign this document in person on our premises.

Rental Application and Terms of Agreement


Company Details




Contract of Terms and Conditions of Business and Hire

  • As the person duly authorised by the company or as a sole trader (Freelancer), I/We sign this contract and accept full responsibility in my personal capacity for any outstanding payments or debt due and agree to pay Cam-A-Lot Rentals 2% interest, compounded, on all outstanding invoices issued by Cam-A-Lot. I/We give Cam-A-Lot Rentals permission to do an ITC and full background credit worthy evaluation check and it is also agreed that Cam-A-Lot may use any means to verify the information contained in this document. In the event of any default by the Customer of any provision of this agreement, the Customer hereby consents and authorizes Cam-A-Lot to furnish the name, credit record and repayment history of the Customer to any credit bureau as a delinquent debtor and shall be responsible for the cost and consequences thereof. Cam-A-lot Rentals has the right to refuse hire. The booking of equipment is required in the form of an email stipulating the hirers details, equipment required for hire as well as the dates of the shoot. Equipment is available for collection the afternoon prior to the day of hire. Equipment is due back before 11h00 am on the day of return. Late returns shall be charged for as an extra day’s rental if not pre-arranged. Bookings cancelled within 24hrs of collection shall not be liable for refund. Refunds due to cancellation of equipment prior to 24hrs or payment errors shall be subject to a 10% administration charge. It is the responsibility of the Hirer to ensure that the required equipment, accessories and extras, as requested via an email booking are supplied and packed when signing for the ordered gear on collection. Cam-A-Lot will not be responsible for omitted or incorrectly packed gear. Telephonic orders need to be confirmed via an email booking. The hirer may also on request test any or all items of gear being collected.
  • On accepting this agreement to do business with Cam-A-Lot Rentals the hirer takes full responsibility for lost, stolen or damaged equipment and understands and accepts full liability for the insurance excess rates being a minimum of R9 500.00. If the lost, stolen or damaged equipment is less in value than the excess for the claim or uninsured, the hirer will be liable for the full replacement or repair costs. Equipment under the value of R10 000.00 is not insured. All Memory cards (SxS, P2, CF, SDHC, Micro SD etc.) are NOT insured. Cam-A-Lot Rentals retains the right and final decision whether damaged equipment shall be repaired or replaced. Lost or damaged uninsured items shall be invoiced for and replaced or repaired by Cam-A-Lot Rentals. If the lost equipment is no longer available, it will be charged for at the going rate of similar equipment determined by Cam-A-Lot Rentals. The insurance terms and conditions stipulate that equipment is not covered if stolen out of an unattended motor vehicle or if the unattended vehicle is stolen with the gear in it. Under water and aerial photography as well as abnormally high risk areas and situations, such as protests, riots and war, are also not covered. Travel to certain countries may also constitute to insurance exclusions, it is therefore compulsory to inform Cam-A-Lot Rentals on all travel abroad and of abnormal shoots. The Hirer is also liable for all cost due to loss, theft or damage to equipment, as from when each item of the hired gear is signed out and handed to the carrier/driver who shall be deemed as part of the Hirer. This responsibility will remain with the Hirer until all signed for items are returned to Cam-A-Lot Rentals and are accepted as whole and in good working order. Cam-A-Lot shall have up to five (5) working days to determine whether the returned equipment is complete and in satisfactory condition. On bigger productions it is recommended that the production company involved, takes out additional production insurance to cover any shortfalls or unforeseen equipment related incidences.
  • Cam-A-Lot Rentals endeavours to hire out well maintained and packaged equipment. However due to the nature of electronic and mechanical equipment as well as human error, I/We accordingly absolve and hold free of any legal liability and therefore indemnify Cam-A-Lot Rentals cc, its Owners, Members and Staff against death, injury or disability or any claim, financial or otherwise incurred due to equipment or recording media failure, omission of equipment or any other unforeseen error whether or not due to the negligence of Cam-A-Lot Rentals, it’s owners, staff and those involved.
  • This policy applies to all visitors to our website and customers who have subscribed to the services we offer. We respect your privacy and take the protection of personal information very seriously. The purpose of this policy is to describe the way we collect, store, use and protect information that can be associated with a specific natural or juristic person and can be used to identify that person. Click to view our Privacy Policy.

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